Write an internal vocabulary

For a planned euro workflow, distinguish your own preparation states from provider-reported financial states. “Invoice approved” may mean your manager has agreed the purchase; it does not establish that a transfer was submitted or received. Give each internal state a short definition and an owner who understands what evidence can move it forward.

Avoid translating uncertainty into success

When actual provider statuses become available, preserve their meaning and ask for clarification where necessary. Do not replace an unfamiliar status with “paid” because it looks cleaner on a dashboard. Tap Tap Go’s proposed SEPA capability remains coming soon; your vocabulary should make room for confirmed provider wording rather than predicting the final interface.

Imagine this

An illustrative future scenario

Consider a team that marks a supplier invoice “approved for preparation”. The supplier is told that approval is complete while the financial submission is still pending. This avoids treating an internal procurement decision as proof that money has reached the recipient.

Make it practical.

Use this checklist as you read. Checks are not stored.

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