What the reader needs

A transcript should represent the video accurately, with enough structure to make its information usable. Identify speakers where relevant, organise long material into clear sections and include important visual information that is necessary to understand the discussion. Do not present a heavily rewritten sales article as a verbatim transcript. If you provide an edited summary as well, label the difference so readers know which document records the original material.

How to review it

Check the transcript against the final published video, not an early script. Confirm names, figures, product status and links mentioned in the discussion. Add time references where they help readers locate a section, and make the text readable on mobile. When a correction changes the meaning of the video, explain it visibly rather than silently changing only the transcript. Keep the companion page linked from the video’s surrounding content so people can choose the format that works for them.

Imagine this

Hypothetical example

A founder interview explains the difference between current services and a future expansion plan. The transcript preserves that distinction and uses section headings to help readers find the relevant answer. A separate summary is labelled as an editorial overview rather than an exact record of the conversation.

Make it practical.

Use this checklist as you read. Checks are not stored.

References & further reading

Further reading: W3C WAI: Transcripts ↗

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