Understand the decision

Multifactor authentication adds a verification step beyond the password. For a team rollout, first identify which services offer it and which accounts can make high-impact changes. Prioritise the business email and administrative accounts that connect other systems. Record available methods and follow the provider’s current setup guidance. Do not declare the rollout complete merely because someone has enabled the setting; the person must also understand legitimate sign-in prompts and the recovery process.

A practical workflow

Run a short onboarding session using the team’s actual approved tools. Explain who to contact if a device is lost or a verification request appears unexpectedly. Have each user confirm their own setup rather than asking them to send codes to an administrator. Keep completion records free of secret recovery material. Review exceptions with a named owner and resolution date. A temporary exception should remain visible instead of quietly becoming the permanent way a critical account operates.

Imagine this

Hypothetical example

A company enables additional verification for its profile administrators. Each administrator checks their own sign-in and recovery route, while the manager records completion only. One unsupported legacy account is documented as an exception and assigned for remediation rather than being counted as protected.

Make it practical.

Use this checklist as you read. Checks are not stored.

References & further reading

Further reading: CISA: Require multifactor authentication ↗

Published by Tap Tap Go. Product availability and eligibility vary by programme and market. About our stories.