What the reader needs

Before publishing a screenshot, inspect the entire frame rather than only the feature being explained. Browser tabs, account names, notification banners, file paths and side panels may contain information unrelated to the article. Prefer a clean demonstration environment where practical. Decide what the reader actually needs to see and remove unnecessary surrounding context through an approved editing process. A tighter composition can improve the explanation as well as reduce accidental disclosure.

How to review it

Check the final exported image at full size and at its published crop. Ask a second reviewer to look specifically for overlooked details, not just design quality. If sensitive information has been removed, verify the exported asset rather than trusting the editing preview. Do not use a superficial visual cover-up as a substitute for properly preparing source material. Keep the approved screenshot with a date and version so a later editor does not accidentally publish the original unreviewed capture.

Imagine this

Hypothetical example

A tutorial screenshot shows the correct sharing menu but also a customer name in a browser tab. The editor recreates the image in a demonstration account, checks the export and stores it as the approved asset. The final explanation is clearer and no longer exposes the unrelated customer detail.

Make it practical.

Use this checklist as you read. Checks are not stored.

References & further reading

Further reading: Google Drive: Share files ↗

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