TAP TAP GO
Describe observations carefully
Identify the asset, observation date, observer role and scope of the summary. Distinguish visible observations from information supplied by someone else. Avoid turning an absence of obvious damage into a broad assurance about performance or safety. Include relevant photographs with captions showing the area observed. If no specialist assessment has been performed, do not imply one through formal-looking language.
Route unresolved questions
List areas not inspected, records not available and issues requiring specialist review. Provide a clear route to the underlying report if one exists and access is appropriate. Keep condition information separate from promotional benefits. An interested reader should understand both the usefulness and limits of the summary before relying on it. Update the document after material changes rather than leaving a historical snapshot presented as current condition.
Put the guide to work
Prepare a separate list of records the reader may wish to request, such as relevant service history or an existing specialist report. Do not claim those records establish more than their scope allows. The summary becomes more useful when it shows the route from observation to further evidence.
Hypothetical example
A machinery brochure describes equipment as excellent based on a photograph. The team revises the statement into a dated visual overview and provides a route to maintenance records and an appropriate inspection. The presentation becomes a starting point for review rather than an unsupported assurance.
Make it practical.
Use this checklist as you read. Checks are not stored.Published by Tap Tap Go. Product availability and eligibility vary by programme and market. About our stories.
